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Tutorial

If your questions are not addressed either in this Tutorial or the FAQ Page (frequently asked questions), feel free to call us.


When logging in for the first time, you will notice that we utilize two factor authentication. You will be asked for a verification code to identify your IP address and browser. Simply click the "Request a Verification Code" option to have the Verification Code sent to either your smart phone or email. Do not share you log in information with anyone not authorized by Profiles, doing so will cause the access to immediately be disabled.


PROFILES PHYSICIAN SEARCH:

"Graduation Year": The first search category is Graduation Year, located on the top left-hand side of the screen. You are required to choose a year to perform a search. Click on the drop down menu to see the years that are available to access and choose the one you need. Only the years you have access to will appear in the drop down menu.


"Specialty": You are required to make a selection in the category to perform a search. Click on the drop down menu to see the specialties available and choose the one you need. Only the specialties you have access to will appear in the specialty menu.


"Geographic Pref": During our interview process, we ask the physicians to a provide their geographic preferences in which to live and work. You can search these either by region(s) or by state(s). A Geographical Preference does not have to be selected to perform a search. You have the ability to make selections to perform a targeted search or leave the selection blank to view a larger group.


"MedSchool State/Country": This section allows you to search for a candidate based on the state or country in which they competed their Medical School.


"Internship State": This section allows you to search for a candidate based on the state that their Internship Year was completed.


"Residency State": This section allows you to search for a candidate based on the state where they attended their Residency Training.


"Fellowship State": This section allows you to search for a candidate based on the state where they attended their Fellowship Training.


"All Ties State Search": This option will allow you to search candidates that have a tie to the state that you are searching. The system will identify candidates who have that state listed anywhere in their information. Example of a state tie: Geographical Preference, Education completed in this state, originally from this state, etc.


"Hospitalists": If you are looking for a Hospitalist candidate, you can search for candidates who have stated that they would consider a Hospitalist position. Click the drop down box and choose "Yes". If your opportunity is not a Hospitalist position, you can choose "No" to filter out candidates wanting a Hospitalist position or select "All" to include all candidates matching your criteria.


"Fellow Specialty": This search option allows you to look for candidates who have a sub-specialty interest or are planning to go on to a Fellowship. For example, in Orthopedics, you can choose Fellow Specialty of "Spine" to find candidates planning to pursue additional training in Spine Surgery


"Position Type": This search option allows you to identify physicians by their preference of Full Time, Locum Tenens (Per Diem), Open or Part Time positions.


"State Licensed ": This search option gives you the ability to identify candidates who have either have obtained a permanent license or have applied for one. Not all residents and fellows will show up in the search option, since not all will obtain or apply until they have a valid offer.


"Community Type": This search option allows you to target physicians that desire to live/work in a desired community size. Options include: Open, Rural, Medium, Metro and Hour to Metro.


"Languages": This search option allows you to target physicians that speak languages in addition to English.


"Profile Status": "Profiled Only" is the default setting. This means the system will only provide candidates who have been Profiled in your search. You can also choose to search "Not Profiled" or "All Doctors". You will lose some search options as this information is not available on physicians that have not been interviewed.


"New In Past": You can choose to search for physicians that have recently been interviewed. Options include 7, 30, 60 or 90 days.


"Degree Type": This search option allows you to target candidates with a particular medical degree. Options include: MD, DO or IMG (International Medical Graduate). Not choosing an option will give a mix of all three.


"Grad Location": This search option allows you to search candidates based on where a physician completed the Medical School training. Options include: All, US Only and IMG Only.


"Citizenship": This search option allows you to search candidates based on their citizenship status.


"School Name": This search option allows you to locate candidates who attended a specific school during any phase of their training.


"Last Name": This search option allows you to search by last name or a portion of the name.


"E-mail": This search option allows you to search by an email address.


"E-mail Only ": This search option allows you to search for those that have provided an email address or those that chose not to provide an email address.


"Tags": This search option allows you to search candidates by a "Tag" that you have created to identify physicians. Within each candidate Profile, you have the ability to "Tag" a physician for reference and then locate by this reference in future searches.


"Marital Status": This search option allows you to search candidates by marital status.


"Gender": This search option allows you to search candidates by a gender, if necessary.


"State/Country Born": This search option allows you search by a physician's home state or country.


"H-1B Visa": By default, H1-B Visa candidates are included in each search. You can choose to search "Only" H-1B Visa candidates or exclude H-1B Visa candidates by choosing "None" based on your needs.


"J1 Visa": By default, J1 Visa candidates are excluded in each search. You can choose to include J1 Visa candidates by choosing "Include" or search "Only" J1 Visa candidates based on your needs.


Whenever you complete a search of any kind, it is always best to click on the "Clear" button before starting any new search. This ensures nothing will interfere with the new search criteria.


PROFILES PHYSICIAN SEARCH RESULTS:

Once you select your options and click "Search", the physicians that match your criteria will appear on the Profiles Physician Search Results page. Each physician listed in alphabetical order by last name. Next to their name are icons. The "envelope" icon allows you to email the physician individually from your email provider. The "printer" icon allows you to print the physician information provided during our phone interview in a CV format. Also provided on the search results page will be the Specialty, City/State, Phone Number and Geographical Preference for each.


At the top of the physician results page, there are six function buttons:


"Back To Search": This option will return you to the Physician Search page.


"Mailing Labels": This option allows you to print mailing labels for each physician. This is generated in PDF form and in a mailing label format.


"Phone List": This option allows you to print a phone list in either a PDF or Excel format. The phone list will include physician name, phone numbers and email address. For security purposes, a link with the information will be sent via email to you.


"Doctor's CVs": This option allows you to print the physician's information in a CV format. Notes will not be included. This will include all physicians in the search results. For security purposes, a link with the information will be sent via email to you.


"Doctor Details": This option allows you to print the physician's information in a PDF format and will include any notes you have added to the physician's Profile. This will include all physicians in the search results. For security purposes, a link with the information will be sent via email to you.


"Email Doctors": This option will allow you to obtain the emails for the physicians within your search results page.  You will be able to choose "Download Emails Only" or "Excel Emails". "Download Emails Only" will provide the emails separated by a semi-colon. "Excel Emails" will provide a document with physician's name and email address. For security purposes, both options will be provided in a link that is sent via email to you.


If you would like to look at each physicians Profile in more detail, click on the physician's name and their individual Profile will appear. Within each Profile, you have the ability to email physicians individually by clicking their email address. This will populate the email address into your email provider. You can also manage physicians that ask to be removed from your email list by selecting the "Do Not Email" box.


Towards the bottom of each Profile, you can choose to add "Notes". This information will only be visible to you as it is saved to your access only. You can also utilize the "Tag" function by adding a reference tag and choosing "Add".


There are four options at the bottom of the Profile.


"Print Detail": This option allows you to print the physician's information including any notes that you have added.


"Print CV": This option allows you to print the physician's information in a CV format. Any notes that you have added will not be included.


"Update Request": This option allows you to send an email to our Quality Assurance department and request an update. Please note that update requests on physicians not Profiled or physicians not in a current year, will not be updated.


"Close": This option will close the physician Profile and return you to the search results page.


PROFILES PROGRAM SEARCH:

"Graduation Year": The first search category is Graduation Year, located on the top left-hand side of the screen. You are required to choose a year to perform a search. Click on the drop down menu to see the years that are available to access and choose the one you need. Only the years you have access to will appear in the drop down menu.


"Specialty": You are required to make a selection in the category to perform a search. Click on the drop down menu to see the specialties available and choose the one you need. Only the specialties you access to will appear in the specialty menu.


"State": This option allows you to search programs by state by selecting your desired state in the menu provided.


Whenever you complete a search of any kind, it is always best to click on the "Clear" button before starting any new search. This ensures nothing will interfere with the new search criteria.


PROFILES PROGRAM SEARCH RESULTS:

Once you make your search options and click "Search", the physicians that match your criteria will appear on the Profiles Program Search Results page. Each program is listed in alphabetical order by state, then by city. Also provide on the search results page will be the Name of the Program, Specialty, the Number of Physicians in the Class, State, City and Phone Number for each.


At the top of the physician results page, there are six function buttons:


"Back To Search": This option will return you to the Program Search page.


"Email Directors": This option allows you obtain all Director and/or Coordinator email address for all programs in the search results.


"Print List": This option allows you to print the information on the results page in a PDF format. The phone list will include physician name, phone numbers and email address.


"Print Labels": This option allows you to print mailing labels for every physician within each program on the results page. This is generated in PDF form and in a mailing label format.


"ASCII List": This option allows you to print the program contact information in an excel format, no physician information is included.


If you would like to look at each program Profile in more detail, click on the program name and their individual Profile will appear. Within each program Profile, you have the ability to view the program in more detail, including contact information. You can also see the physicians within the class, as well as, click on each physician to view their individual Profile.


There are two options at the bottom of the program Profile.


"Update Request": This option allows you to send an email to our Quality Assurance department and request a program update. Please note that requests on physicians not Profiled or physicians not in a current year, will not be updated.


"Close": This option will close the program Profile and return you to the search results page.